Current career opportunities
at FirstWorks

FirstWorks is a Providence, Rhode Island-based non-profit arts organization dedicated to enhancing the cultural, educational and economic vitality of our community by engaging audiences with world-class performing arts and education programs.

ADMINISTRATIVE COORDINATOR

FirstWorks is seeking an Administrative Coordinator to support vital functions of the entire organization. The Administrative Coordinator assures smooth operations across office management, data, and programs. Qualified candidates will be skilled communicators, highly organized, capable of synthesizing complex information, be proficient in CRM/Databases and MS Office suite applications, and have an affinity for the arts. This is a full-time position. Occasional evenings and weekends based on the program schedule are required. Specific responsibilities include:

Administration:

  • • Oversee daily management of FW office, including telephone and reception, mail collection, office supplies
  • • Manage relationship with IT service, maintain office technology, provide tech support to staff
  • • Liaise with third party contractors for services, and coordinate with building management about access, repairs, etc.
  • • Maintain institutional calendars, staff communication systems (Asana, OneDrive), Standard Operating Procedures
  • • Serve as Board of Directors liaison to schedule meetings, write and send communications, records, agendas, minutes, etc.; support new Board member on-boarding
  • • Provide Human Resources support; staff searches, on-boarding, recruiting and helping to supervise interns; schedule and track staff performance reviews
  • • Working under the supervision of the Accountant, perform light bookkeeping functions such as data entry and report generation, documenting and filing invoices/receivables; provide support for annual audit
  • • Support internal meetings through agenda development, meeting facilitation, minute taking, circulating action items, and follow up on assignments
  • • Database management including entry, database hygiene, pull various departmental reports, modify system layout as needed, contract management and interface with CRM provider
  • • Provide support for grant proposals and reports, annual campaign, donor cultivation and special events as needed
  • • Support to senior leadership with schedule management, coordinate and prep for external partner meetings, conference scheduling, or assemble relevant copy/materials for partners


Marketing:

  • • Oversee Box Office management and Front of House; create show-specific box office events, monitor box office communications and assist patrons with ticketing, run sales reports, manage comp tickets and holds, and liaise with external box office vendors if applicable
  • • Set up and monitor Virtual Stage events via box office when applicable
  • • Implement marketing and cross promotional efforts, including group sales, package and affinity group pricing, and community outreach to partners and stakeholders
  • • Coordinate distribution of marketing materials and media communications, including local event listings and direct mail campaigns
  • • Light video editing, including packaging of recorded Zoom events for web

Program:

  • • Support program logistics, including liaising with community partners
  • • Serve as Zoom admin for Virtual public engagements
  • • Attend partner planning meetings as needed

Desired skills/experience:

  • • Experience in arts administration, cultural non-profit organizations preferred
  • • Previous administrative, office management, or other relevant experience strongly preferred
  • • Excellent written and verbal communications skills
  • • Superior organizational ability and attention to detail
  • • Ability to troubleshoot and proactively remedy tech/database issues
  • • Ability to work independently and as part of a team
  • • Facile knowledge/user of software applications (i.e., word processing, spreadsheets, email, search engines, databases), familiarity with SalesForce/Patron Manager, Asana, Microsoft 365, QuickBooks preferred
  • • Welcoming presence: ability to generate enthusiasm for the organization, elicit cooperation, and get information over the phone, via email, and in person
  • • Knowledge of Greater Providence, business community, creative community and some experience in interacting with the nonprofit arts & culture sector a plus

This is a full-time position. Anticipated Salary: $35,000-38,000

Anticipated hire date: June 1, 2021 or sooner

Please submit cover letter, resume, three writing samples and three professional references to admin@first-works.org.

Benefits include health and dental insurance, vacation; an excellent working environment; and the ability to have an impact on creating access and engagement with the arts and bettering the lives of children in Providence and across Rhode Island.

FirstWorks is an Equal Opportunity Employer. We are committed to a diverse workplace. Women, persons of color, and persons with disabilities are encouraged to apply.

DEVELOPMENT ASSOCIATE

FirstWorks is seeking a Development Associate to support all functions of the Development department and the organizations’ overall communications needs. Qualified candidates will be skilled communicators, excellent writers, able to manage concurrent projects, prioritize multiple deadlines, work autonomously and as part of a team.

Primary Duties & Responsibilities:

  • • Support execution of monthly development priorities, as designated by Development Manager
  • • Under supervision of Development Manager, draft and submit institutional grants, individual and corporate proposals, and reports
  • • Assist with preparation for stakeholder meetings
  • • Execute Direct mail campaigns
  • • Perform donor/foundation prospect research and analysis
  • • Collaborate as needed with team to develop donor and partner communications
  • • Assist with all development and institutional advancement content creation
  • • Assist with development related Board meeting preparations
  • • Support donor/sponsor fulfillment and recognition
  • • Staff performance/event duty as assigned
  • • Assist with all facets planning and execution of cultivation events, including managing volunteers
  • • Maintain the accuracy and integrity of databases by ensuring that all information is kept current
  • • Analyze and enter data; generate reports on donor giving
  • • Support database-accounting reconciliations
  • • Perform other basic administrative duties

Desired skills/experience:

  • • Relevant experience in arts administration, cultural non-profit organizations preferred
  • • Previous development, fundraising, or institutional advancement experience strongly preferred
  • • Excellent written and verbal communications skills
  • • Superior organizational ability and attention to detail
  • • Ability to troubleshoot and proactively remedy database issues
  • • Experience with graphic design, Adobe Suite, or similar preferred
  • • Ability to work independently and as part of a team
  • • Facile knowledge/user of software applications (i.e., word processing, spreadsheets, email, search engines, databases), familiarity with SalesForce/Patron Manager, Asana, Microsoft 365 preferred

This is a full-time position. Anticipated Salary: $35,000.

Anticipated hire date: May 15, 2021 or sooner

Please submit cover letter, resume and three writing samples to admin@first-works.org

Benefits include health and dental insurance, vacation; an excellent working environment; and the ability to have an impact on creating access and engagement with the arts and bettering the lives of children in Providence and across Rhode Island.

FirstWorks is an Equal Opportunity Employer. We are committed to a diverse workplace. Women, persons of color, and persons with disabilities are encouraged to apply.